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Scrum sprint backlog creation steps

Posted by SCRUMstudy® on July 16, 2024

Categories: Agile Product Backlog SBOK® Guide Scaling Scrum Sprint Backlog

Scrum sprint backlog creation steps

Creating a Scrum sprint backlog involves several key steps. First, the product owner prioritizes and refines the product backlog, ensuring that the highest-priority items are clear and well-defined. During the sprint planning meeting, the Scrum team reviews these items and collaborates to select the ones they commit to completing in the upcoming sprint, considering their capacity and velocity. Each selected item is broken down into smaller tasks, with team members estimating the effort required for each. These tasks are then added to the sprint backlog, forming a detailed plan for the sprint. The team also defines the sprint goal, which provides a clear objective for the sprint, guiding their efforts and ensuring focus.

In today's dynamic business landscape, leadership innovative skills are paramount for driving organizational success. Agile leaders exhibit a unique blend of adaptability, vision, and creativity, steering teams towards innovation and excellence. They foster a culture of experimentation, encouraging team members to explore new ideas and approaches. Effective communication and collaboration are integral, as agile leaders empower individuals to take ownership of their work while fostering a sense of collective responsibility. Embracing change, they inspire their teams to continuously improve processes and products, leveraging emerging technologies and market trends. Through their visionary guidance and supportive mentorship, agile leaders cultivate a culture of innovation that propels teams towards achieving their goals and beyond.

Supporting leadership
Agile takes a humanistic approach while executing projects, as evidenced by one of the values listed in the manifesto: individuals and interactions over processes and tools. The best leadership model suited for Agile is the supporting leadership model. Since it is the knowledge worker who adds value to a project, the needs of the worker become the needs of the company. The leader serves to meet those needs. In this way the focus remains on the worker rather than the leader, and the company profits.

In the supporting leader approach, the leader supports those doing the work, playing a facilitating role, and focuses on removing obstacles and making sure the team has everything that would help them to perform. Business representatives will sometimes make requests that threaten to slowdown the project. Team members may be required to devote some of their time to another project. These actions threaten to hinder the project and put it off track. It is the leader’s responsibility to shield the team from such diversions. The supporting leader keeps the team focused on the project vision by communicating it at regular and relevant stages of the development process. Another duty of the leader is to facilitate any training that might be necessary for the team members to work on a project. To sustain the motivation of a team, the leader should also reward the team at regular intervals.

Leadership attributes
So far we have discussed what a leader should do, but what attributes must a leader possess to earn the respect of his or her team members? After all, the leader that is not respected will be ineffective. When leaders possess the traits team members appreciate, the latter are bound to emulate them.

Honesty is probably the highest ranking attribute that team members expect from their leaders. Kouzes and Posner in The Leadership Challenge found that honesty was the characteristic most selected in surveys asking what employees consider the most important character trait a leader should have (p. 32).  Leaders who are transparent and accept their shortcomings may be perceived as being more credible, thus leading to an increased dependance between the leader and the team members. Leaders who are willing to stand up to managers and customers to protect their teams are more trusted by team members than those leaders who “toe the company line.” Team members have a deeper respect for leaders who have a definite vision of where they are heading and inspire them to walk that path. Leaders also should possess some technical knowledge to be able to get better in their job.

Effective leaders not only act but also enable others to act by sharing the knowledge they possess such as information about the schedule and progress of the project. While enabling others to act, leaders also look towards breaking new frontiers by experimenting and innovating. Leaders are willing to use ideas suggested by team members. On Agile projects, new ideas can be tried out during iterations. If they are successful, they can be adopted, if not, they can be treated as part of the learning experience.

Successful leaders serve their team members by sharing ennobling visions of what they can produce together, providing resources, removing impediments, protecting the team, and being generous with rewards.