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Product Backlog

Posted by SCRUMstudy® on December 20, 2024

Categories: Agile Product Owner SBOK® Guide Scrum Scrum Team

Product Backlog

The product backlog is a dynamic and prioritized list of features, enhancements, bug fixes, and other requirements necessary to develop a product. Managed by the Product Owner, it serves as the single source of truth for the work that needs to be done by the Scrum team. Each item in the backlog, known as a backlog item or user story, includes a description, priority, and estimate of the effort required.

The Program Product Owner develops the Program Product Backlog which contains a prioritized list of high level business and project requirements preferably written in the form of large Program Backlog Items. These are later refined by the Product Owners of individual projects as they create and prioritize Product Backlogs for their projects. These Prioritized Product Backlogs have much smaller but detailed User Stories that can be approved, estimated, and committed by individual Scrum Teams.

The Program Product Backlog is continuously refined by the Program Product Owner to ensure that new business requirements are added and existing requirements are properly documented and prioritized. This ensures that the most valuable requirements in meeting the program’s objectives are prioritized as high and the remaining are given a lower priority.

The Program Product Backlog created for the program presents a larger picture of all projects that are part of the program. Therefore, it can provide significant guidance regarding project goals, scope, objectives, and the expected business benefits.

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Prioritized Product Backlog process.

Refine Prioritized Product Backlog and its inputs, tools and outputs

Posted by SCRUMstudy® on June 13, 2024

Categories: Agile Product Owner Scrum Guide Scrum Master Scrum Team

Refine Prioritized Product Backlog and its inputs, tools and outputs

Refine Prioritized Product Backlog

In this process, the Prioritized Product Backlog is continuously updated and maintained. A Prioritized Product Backlog Review Meeting may be held, in which any changes or updates to the backlog are discussed and incorporated into the Prioritized Product Backlog as appropriate.

Inputs

Scrum Core Team

Each Scrum Team will have a designated Product Owner. Scrum Master is a facilitator and “supporting leader” who ensure that the Scrum Team is provided with an environment conducive to completing the project successfully. The Scrum Team, sometimes referred to as the Development Team, is a group or team of people who are responsible for understanding the business requirements specified by the Product Owner, estimating User Stories, and final creation of the project Deliverables.  Scrum Teams are cross-functional and self-organizing. The team decides the amount of work to commit to in a Sprint and determines the best way to perform the work. The Scrum Team consists of cross-functional team members, who carry out all the work involved in creating potentially shippable deliverables including development, testing, quality assurance, etc.

Prioritized Product Backlog*

The Product Owner develops a Prioritized Product Backlog which contains a prioritized list of business and project requirements written in the form of Epic(s), which are high level User Stories. The Prioritized Product Backlog is based on three primary factors: value, risk and uncertainty, and dependencies. It is also referred to as the Risk Adjusted Product Backlog since it includes identified and assessed risks related to the project. It also encompasses all Approved Changes that can be appropriately prioritized in the Prioritized Product Backlog.

Rejected Deliverables

In cases where a deliverable does not meet the Acceptance Criteria, it is considered a Rejected Deliverable. The Rejected Deliverables are normally not kept in a separate list. They simply remain in the Prioritized Product Backlog and don’t get marked as done – so that they can be reprioritized in the Refine Prioritized Product Backlog process and be considered for development in the next Sprint.

Approved Change Requests

Approved Change Requests originating from the program or portfolio are inputs to be added to the list of approved project changes for implementation in future Sprints. Each change can require its own Epic or User Story and could become an input to the Develop Epic(s) process. Approved Change Requests to this process could also come from other Scrum processes

Unapproved Change Requests

Request for changes are usually submitted as Change Requests and remain unapproved until they get formally approved.  Unapproved Change Requests to Develop Epic(s) process could come from Create DeliverablesConduct Daily Standup and other processes.

Identified Risks

When creating Epics, new risks may be identified and such Identified Risks form an important output of this stage. These risks contribute to the development of the Prioritized Product Backlog (which could also be referred to as the Risk Adjusted Product Backlog).

Updated Program Product Backlog

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Product Backlog process.

Retrospect Sprint Logs

The Retrospect Sprint Log is a record of the opinions, discussions, and actionable items raised in a Retrospect Sprint Meeting. The Scrum Master could facilitate creation of this log with inputs form Scrum Core Team members. The collection of all Sprint Retrospective logs becomes the project diary and details project successes, issues, problems and resolutions. The logs are public documents available to anyone in the organization.

Dependencies

Dependencies describe the relationship and interaction between different tasks in a project and can be classified as mandatory or discretionary; or internal or external.

There are numerous ways to identify, define, and present the tasks and their dependencies. Two common methods involve the use of product flow diagrams and Gantt charts.

Release Planning Schedule

A Release Planning Schedule is one of the key outputs of the Conduct Release Planning process. A Release Planning Schedule states which deliverables are to be released to the customers, along with planned intervals, and dates for releases.

Scrum Guidance Body Recommendations

In Refine Prioritized Product Backlog process, Scrum Guidance Body Recommendations may include best practices about how to systematically understand and collate requirements from Business Stakeholder(s) and Scrum Teams – and then properly prioritize the Product Backlog and communicate updates to all relevant persons involved with the Scrum project.

Tools

Prioritized Product Backlog Review Meetings*

The Product Owner may have multiple and separate meetings with relevant Business Stakeholder(s), the Scrum Master and the Scrum Team to ensure that he/she has enough information to make updates to the Prioritized Product Backlog during the Refine Prioritized Product Backlog process.

The intent of the Prioritized Product Backlog Review Meetings is to ensure that User Stories and Acceptance Criteria are understood and are written properly by the Product Owner so that they reflect the actual Business stakeholder (customer) requirements and priorities; User Stories are understood by everyone in the Scrum Team; and that high priority User Stories are well-refined so that the Scrum Team can properly estimate and commit to such User Stories.

The Prioritized Product Backlog Review Meetings also ensure that irrelevant User Stories are removed and any Approved Change Requests or Identified Risks are incorporated into the Prioritized Product backlog.

Communication Techniques

Scrum promotes accurate and effective communication primarily through colocation of the Scrum Team. Scrum also favors informal, face-to-face interactions over formal written communications. When a Scrum Team needs to be distributed, the Scrum Master should ensure that effective communication techniques are available so that teams can self-organize and work effectively.

Other Prioritized Product Backlog Refine Techniques

Some other Prioritized Product Backlog Refining tools include many of the same tools used for the following processes:

  • Develop Epic(s)
  • Create Prioritized Product Backlog
  • Conduct Release Planning
  • Create User Stories
  • Approve, Estimate, and Commit User Stories
  • Create Tasks
  • Estimate Tasks

 Outputs

Updated Prioritized Product Backlog*

Prioritized Product Backlog may be updated with new User Stories, new Change Requests, new Identified Risks, updated User Stories or reprioritization of existing User Stories.

Updated Release Planning Schedule

The Release Planning Schedule may be updated to reflect the impact of new or changed User Stories in the Prioritized Product Backlog.

Product Backlog Management Knowledge

Posted by SCRUMstudy® on June 12, 2024

Categories: Agile Product Owner SBOK® Guide Scrum Scrum Team

Product Backlog Management Knowledge

Product Backlog Management is a crucial aspect of Scrum. It involves creating, maintaining, and prioritizing the Product Backlog—a dynamic list of features, enhancements, and fixes required for the product. The Product Owner is responsible for ensuring that the backlog is transparent, visible, and understood by all stakeholders. Effective backlog management includes refining and prioritizing backlog items based on their value, risk, and necessity, ensuring that the Scrum Team focuses on delivering the highest value items first. This continuous process of backlog refinement ensures that the team remains agile and responsive to changing requirements and feedback, ultimately delivering a product that meets customer needs and expectations.

The Program Product Owner develops the Program Product Backlog which contains a prioritized list of high level business and project requirements preferably written in the form of large Program Backlog Items. These are later refined by the Product Owners of individual projects as they create and prioritize Product Backlogs for their projects. These Prioritized Product Backlogs have much smaller but detailed User Stories that can be approved, estimated, and committed by individual Scrum Teams.

The Program Product Backlog is continuously refined by the Program Product Owner to ensure that new business requirements are added and existing requirements are properly documented and prioritized. This ensures that the most valuable requirements in meeting the program’s objectives are prioritized as high and the remaining are given a lower priority.

The Program Product Backlog created for the program presents a larger picture of all projects that are part of the program. Therefore, it can provide significant guidance regarding project goals, scope, objectives, and the expected business benefits.

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Prioritized Product Backlog process.

Agile Scrum product backlog

Posted by SCRUMstudy® on June 10, 2024

Categories: Agile Product Owner Scrum Guide Scrum Master Scrum Team

Agile Scrum product backlog

Welcome to the article on refining and prioritizing the product backlog, a crucial aspect of agile project management. In this article, we delve into the inputs, tools, and outputs involved in this process, offering insights and strategies to effectively manage and optimize your product backlog. Whether you're new to agile methodologies or seeking to enhance your backlog management skills, this resource provides valuable information to streamline your product development journey.

Refine Prioritized Product Backlog

In this process, the Prioritized Product Backlog is continuously updated and maintained. A Prioritized Product Backlog Review Meeting may be held, in which any changes or updates to the backlog are discussed and incorporated into the Prioritized Product Backlog as appropriate.

Inputs

Scrum Core Team

Each Scrum Team will have a designated Product Owner. Scrum Master is a facilitator and “supporting leader” who ensure that the Scrum Team is provided with an environment conducive to completing the project successfully. The Scrum Team, sometimes referred to as the Development Team, is a group or team of people who are responsible for understanding the business requirements specified by the Product Owner, estimating User Stories, and final creation of the project Deliverables.  Scrum Teams are cross-functional and self-organizing. The team decides the amount of work to commit to in a Sprint and determines the best way to perform the work. The Scrum Team consists of cross-functional team members, who carry out all the work involved in creating potentially shippable deliverables including development, testing, quality assurance, etc.

Prioritized Product Backlog*

The Product Owner develops a Prioritized Product Backlog which contains a prioritized list of business and project requirements written in the form of Epic(s), which are high level User Stories. The Prioritized Product Backlog is based on three primary factors: value, risk and uncertainty, and dependencies. It is also referred to as the Risk Adjusted Product Backlog since it includes identified and assessed risks related to the project. It also encompasses all Approved Changes that can be appropriately prioritized in the Prioritized Product Backlog.

Rejected Deliverables

In cases where a deliverable does not meet the Acceptance Criteria, it is considered a Rejected Deliverable. The Rejected Deliverables are normally not kept in a separate list. They simply remain in the Prioritized Product Backlog and don’t get marked as done – so that they can be reprioritized in the Refine Prioritized Product Backlog process and be considered for development in the next Sprint.

Approved Change Requests

Approved Change Requests originating from the program or portfolio are inputs to be added to the list of approved project changes for implementation in future Sprints. Each change can require its own Epic or User Story and could become an input to the Develop Epic(s) process. Approved Change Requests to this process could also come from other Scrum processes

Unapproved Change Requests

Request for changes are usually submitted as Change Requests and remain unapproved until they get formally approved.  Unapproved Change Requests to Develop Epic(s) process could come from Create DeliverablesConduct Daily Standup and other processes.

Identified Risks

When creating Epics, new risks may be identified and such Identified Risks form an important output of this stage. These risks contribute to the development of the Prioritized Product Backlog (which could also be referred to as the Risk Adjusted Product Backlog).

Updated Program Product Backlog

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Product Backlog process.

Retrospect Sprint Logs

The Retrospect Sprint Log is a record of the opinions, discussions, and actionable items raised in a Retrospect Sprint Meeting. The Scrum Master could facilitate creation of this log with inputs form Scrum Core Team members. The collection of all Sprint Retrospective logs becomes the project diary and details project successes, issues, problems and resolutions. The logs are public documents available to anyone in the organization.

Dependencies

Dependencies describe the relationship and interaction between different tasks in a project and can be classified as mandatory or discretionary; or internal or external.

There are numerous ways to identify, define, and present the tasks and their dependencies. Two common methods involve the use of product flow diagrams and Gantt charts.

Release Planning Schedule

A Release Planning Schedule is one of the key outputs of the Conduct Release Planning process. A Release Planning Schedule states which deliverables are to be released to the customers, along with planned intervals, and dates for releases.

Scrum Guidance Body Recommendations

In Refine Prioritized Product Backlog process, Scrum Guidance Body Recommendations may include best practices about how to systematically understand and collate requirements from Business Stakeholder(s) and Scrum Teams – and then properly prioritize the Product Backlog and communicate updates to all relevant persons involved with the Scrum project.

Tools

Prioritized Product Backlog Review Meetings*

The Product Owner may have multiple and separate meetings with relevant Business Stakeholder(s), the Scrum Master and the Scrum Team to ensure that he/she has enough information to make updates to the Prioritized Product Backlog during the Refine Prioritized Product Backlog process.

The intent of the Prioritized Product Backlog Review Meetings is to ensure that User Stories and Acceptance Criteria are understood and are written properly by the Product Owner so that they reflect the actual Business stakeholder (customer) requirements and priorities; User Stories are understood by everyone in the Scrum Team; and that high priority User Stories are well-refined so that the Scrum Team can properly estimate and commit to such User Stories.

The Prioritized Product Backlog Review Meetings also ensure that irrelevant User Stories are removed and any Approved Change Requests or Identified Risks are incorporated into the Prioritized Product backlog.

Communication Techniques

Scrum promotes accurate and effective communication primarily through colocation of the Scrum Team. Scrum also favors informal, face-to-face interactions over formal written communications. When a Scrum Team needs to be distributed, the Scrum Master should ensure that effective communication techniques are available so that teams can self-organize and work effectively.

Other Prioritized Product Backlog Refine Techniques

Some other Prioritized Product Backlog Refining tools include many of the same tools used for the following processes:

  • Develop Epic(s)
  • Create Prioritized Product Backlog
  • Conduct Release Planning
  • Create User Stories
  • Approve, Estimate, and Commit User Stories
  • Create Tasks
  • Estimate Tasks

 Outputs

Updated Prioritized Product Backlog*

Prioritized Product Backlog may be updated with new User Stories, new Change Requests, new Identified Risks, updated User Stories or reprioritization of existing User Stories.

Updated Release Planning Schedule

The Release Planning Schedule may be updated to reflect the impact of new or changed User Stories in the Prioritized Product Backlog.

Agile Scrum artifacts: Product Backlog

Posted by SCRUMstudy® on June 10, 2024

Categories: Agile Product Owner SBOK® Guide Scrum Guide Scrum Master

Agile Scrum artifacts: Product Backlog

In this article, we delve into one of the pivotal artifacts of Scrum: the Product Backlog. As we explore the intricacies of Product Backlog prioritization, you'll uncover the strategies and techniques that drive effective prioritization, ensuring that your team delivers value with every sprint.

The Scrum aims at delivering maximum business value in a minimum time span. One of the most effective tools for delivering maximum value in the short duration of time is prioritization. Scrum, uses Value-based Prioritization as one of the core principles that drives the structure and functionality of the entire Scrum framework-it helps projects benefit through adaptability and iterative development of the product or service. More significantly, Scrum aims at delivering a valuable product or service to the customer on an early and continuous basis.

While prioritizing, following three factors are considered:

  1. Value
  2. Risk or uncertainty
  3. Dependencies

Thus prioritization results in deliverables that satisfy the requirements of the customer with the objective of delivering the maximum business value in the least amount of time. During prioritization risks and various performance issues will be closely analyzed, giving an early visibility regarding various problem areas which would surface later in the project.

The Product Owner is responsible for getting the Product Backlog ready and prioritizing the items in the Product Backlog. Once the Product Owner has received the business requirements from the customer and written these down in the form of workable User Stories, he needs to work with the customer to understand which all requirements are of maximum business value and needs to be accomplished first. Such user stories would take the top spot(in terms of priority) in the product backlog. The Product Backlog items should be ordered in such a way that the requirements with maximum business value would be completed first.

Sometimes, a customer may insist all User Stories to be of high priority. While this might be true, even a list of high-priority User Stories needs to be prioritized within the list itself. The Scrum Master and the development team will use the Product Backlog as the basis for planning the Sprints based on the priority of the items listed. The Scrum Team also informs the Product Owner about any dependencies that arise out of implementation. These dependencies must be taken into account during prioritization. Dependencies limit the freedom to prioritize the product backlog and therefore dependencies should be sorted out wherever possible.

Product Backlog Management Framework

Posted by SCRUMstudy® on June 08, 2024

Categories: Agile Product Owner SBOK® Guide Scrum Scrum Team

Product Backlog Management Framework

The Product Backlog Management Framework is a structured approach to organizing and prioritizing the features, enhancements, bug fixes, and requirements for a product. Central to this framework is the Product Owner, who is responsible for maintaining the backlog's clarity and prioritization. Items in the backlog are continuously reviewed and refined, ensuring they are well-defined and aligned with the overall product vision and business goals.

The Program Product Owner develops the Program Product Backlog which contains a prioritized list of high level business and project requirements preferably written in the form of large Program Backlog Items. These are later refined by the Product Owners of individual projects as they create and prioritize Product Backlogs for their projects. These Prioritized Product Backlogs have much smaller but detailed User Stories that can be approved, estimated, and committed by individual Scrum Teams.

The Program Product Backlog is continuously refined by the Program Product Owner to ensure that new business requirements are added and existing requirements are properly documented and prioritized. This ensures that the most valuable requirements in meeting the program’s objectives are prioritized as high and the remaining are given a lower priority.

The Program Product Backlog created for the program presents a larger picture of all projects that are part of the program. Therefore, it can provide significant guidance regarding project goals, scope, objectives, and the expected business benefits.

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Prioritized Product Backlog process.

Scrum Product Backlog

Posted by SCRUMstudy® on June 07, 2024

Categories: Agile Product Owner SBOK® Guide Scrum Scrum Team

Scrum Product Backlog

The Scrum Product Backlog is a crucial component of the Scrum framework, functioning as a dynamic, ordered list of everything that is needed to improve the product. Managed by the Product Owner, it includes user stories, bug fixes, and other work items prioritized based on their value and urgency.

The Program Product Owner develops the Program Product Backlog which contains a prioritized list of high level business and project requirements preferably written in the form of large Program Backlog Items. These are later refined by the Product Owners of individual projects as they create and prioritize Product Backlogs for their projects. These Prioritized Product Backlogs have much smaller but detailed User Stories that can be approved, estimated, and committed by individual Scrum Teams.

The Program Product Backlog is continuously refined by the Program Product Owner to ensure that new business requirements are added and existing requirements are properly documented and prioritized. This ensures that the most valuable requirements in meeting the program’s objectives are prioritized as high and the remaining are given a lower priority.

The Program Product Backlog created for the program presents a larger picture of all projects that are part of the program. Therefore, it can provide significant guidance regarding project goals, scope, objectives, and the expected business benefits.

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Prioritized Product Backlog process.

Scrum Agile Product Backlog

Posted by SCRUMstudy® on June 06, 2024

Categories: Agile Product Backlog Product Owner SBOK® Guide Scrum Scrum Guide Scrum Master Scrum Team

Scrum Agile Product Backlog

The Scrum Product Backlog is a vital component of the Scrum framework, serving as a dynamic, prioritized list of tasks and features that are essential for achieving the project's goals. Managed by the Product Owner, it ensures that the development team focuses on the most valuable and high-priority items first.

A typical Prioritized Product Backlog will contain all User Stories, their time estimates (including any revised estimates), and the status of higher priority requirements. Any new or revised User Stories resulting from changes to business requirements, customer requests, external market conditions, and/or lessons learned from previous Sprints are also incorporated.

Product Backlog Review Meeting

Aalso referred to as a Prioritized Product Backlog Refining Session is a formal meeting during the Refine Prioritized Product Backlog process, which helps the Scrum Team review and gain consensus about the Prioritized Product Backlog. However, other than the Prioritized Product Backlog Review Meeting, Prioritized Product Backlog refining should happen throughout the project and can include situations in which the Product Owner writes new User Stories or reprioritizes User Stories in the existing Prioritized Product Backlog, Scrum Team members or business stakeholders give their suggestions about new User Stories to the Product Owner, and so forth.

Backlog Refining Session

The Product Owner takes the lead in a Product Backlog Review Meeting which is conducted during the Refine Prioritized Product Backlog process. It is important that the Product Owner sets the objectives and ideally develop an agenda before the Product Backlog Review Meeting begins. Without these, the session will be unstructured and may prove unproductive. It is also important to limit the number of business stakeholders participating in the meeting. Having too many participants tends to decrease the overall efficiency of the meeting. The Product Owner should invite only those business stakeholders whose feedback is required for the refining session. All Scrum Team members should be included because their input is valuable to the work being done and any issues encountered. If the refining session results in any reprioritization of or change in the Prioritized Product Backlog, it is important that the team is in agreement with those changes.

Backlog Refining Techniques

  • Develop Epic(s)
  • Create Prioritized Product Backlog
  • Conduct Release Planning
  • Create User Stories
  • Estimate User Stories
  • Commit User Stories
  • Identify Tasks
  • Estimate Tasks

Refining helps ensure that refining of requirements and their User Stories is done well in advance of the Sprint Planning Meeting so that the team has a well-analyzed and clearly defined set of stories that can be easily broken down into tasks and subsequently estimated.

Based on lessons learned from the current Sprint, there may be changes to requirements, or there may be reprioritization that can be easily incorporated into subsequent Sprints. Refining supports and enhances the flexibility of the Scrum model by incorporating the latest business and technical insights into future Sprints.

Scrum Agile Product Backlog

Posted by SCRUMstudy® on May 07, 2024

Categories: Agile Product Backlog Product Development Product Owner Scrum

Scrum Agile Product Backlog

The Scrum Agile Product Backlog, as detailed in the SBOK® Guide (Scrum Body of Knowledge), is a prioritized list of features, enhancements, bug fixes, and technical tasks that serves as the single source of work for the Scrum Team. Managed by the Product Owner, the backlog is dynamic, constantly evolving to incorporate new insights, market changes, and stakeholder feedback. Each item in the backlog, known as a Product Backlog Item (PBI), is typically detailed with descriptions, priority levels, and estimates. This structured and flexible approach ensures that the team focuses on delivering the highest value features first, facilitating adaptive planning and incremental delivery.

The Scrum Agile Backlog is a prioritized list of all the work that needs to be done to complete a project. It contains user stories, features, bug fixes, technical tasks, and any other work items necessary for delivering a product increment. The backlog is dynamic, evolving as requirements change or new insights emerge. It is managed and prioritized by the Product Owner, who ensures that the most valuable items are at the top.

The Prioritized Product Backlog is a single requirements document that defines the project scope by providing a prioritized list of features of the product or service to be delivered by the project. The required features are described in the form of User Stories.

User Stories are specific requirements outlined by various business stakeholders as they pertain to the proposed product or service. Each User Story will have associated User Story Acceptance Criteria (also referred to as “Acceptance Criteria”), which are the objective components by which a User Story’s functionality is judged. Acceptance Criteria are developed by the Product Owner according to his or her expert understanding of the customer’s requirements. The Product Owner then communicates the User Stories in the Prioritized Product Backlog to the Scrum Team members and their agreement is sought.

Acceptance Criteria should explicitly outline the conditions that User Stories must satisfy. Clearly defined Acceptance Criteria are crucial for timely and effective delivery of the functionality defined in the User Stories, which ultimately determines the success of the project.

At the end of each Sprint, the Product Owner uses these criteria to verify the completed deliverables; and can either accept or reject individual deliverables and their associated User Stories. If deliverables are accepted by the Product Owner, then the User Story is considered Done. A clear definition of Done is critical because it helps clarify requirements and allows the team to adhere to quality norms. It also helps the team think from the user’s perspective when working with User Stories.

Product Backlog Management Skills Development

Posted by SCRUMstudy® on March 20, 2024

Categories: Agile Product Owner SBOK® Guide Scrum Scrum Team

Product Backlog Management Skills Development

Developing product backlog management skills is crucial for effective Agile product development. This skill set encompasses various tasks such as prioritization, refinement, and maintenance of the product backlog. Prioritization involves aligning backlog items with business goals and customer needs, ensuring the team works on the most valuable tasks first. Refinement entails breaking down user stories into smaller, actionable tasks and ensuring they are well-defined and estimable.

The Program Product Owner develops the Program Product Backlog which contains a prioritized list of high level business and project requirements preferably written in the form of large Program Backlog Items. These are later refined by the Product Owners of individual projects as they create and prioritize Product Backlogs for their projects. These Prioritized Product Backlogs have much smaller but detailed User Stories that can be approved, estimated, and committed by individual Scrum Teams.

The Program Product Backlog is continuously refined by the Program Product Owner to ensure that new business requirements are added and existing requirements are properly documented and prioritized. This ensures that the most valuable requirements in meeting the program’s objectives are prioritized as high and the remaining are given a lower priority.

The Program Product Backlog created for the program presents a larger picture of all projects that are part of the program. Therefore, it can provide significant guidance regarding project goals, scope, objectives, and the expected business benefits.

Similar to the Project Product Backlog, the Program Product Backlog may also undergo periodic refining to incorporate changes and new requirements. Changes to the Program Product Backlog can result from changes in either external or internal conditions. External conditions might include changing business scenarios, technology trends, or legal compliance requirements. Internal factors affecting the Program Product Backlog could be related to modifications in organizational strategy or policies, Identified Risks and other factors. Changes in requirements in the Program Product Backlog often impact the Project Product Backlogs of underlying projects, so they should be taken into account during the Refine Prioritized Product Backlog process.